Payments will be processed on a monthly basis as individual reimbursement requests are made by members. Instructions for reimbursement are as follows:
1. After you have completed your purchase, you must forward supporting documentation (purchase orders, vouchers, invoices, course outlines, descriptions, etc.) along with a copy of the enclosed voucher (originals not required) to:
Attn: Tracy Forlenza
2. Upon receipt of the above documentation, a check will be issued after the next monthly JIF Executive Committee meeting.
In order to avoid accounting problems for your vendors and the JIF, we want to again emphasize that all purchases must be made by and paid for by the municipality. The JIF cannot pay vendors directly on your behalf.
Deadline for Reimbursement Requests
Please plan your expenditures so that your requests for reimbursement are submitted no later than November 30, 2023. The Executive Safety Committee enforces this cutoff date. If you are planning to purchase reimbursable items after the November 30, 2023 cutoff date; you may encumber your money by sending a letter to the Executive Director’s office announcing your intent by the November 30, 2023 deadline.
All encumbered Funds must be claimed by February 1, 2024. The JIF will strictly adhere to the program cutoff date.